GST Invoice Format: Free Tax Invoice Maker (PDF)

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① Your Business

Click to add logo (PNG/JPG, optional)

Business / Company Name

Phone

Address

Tax / Registration ID label

Tax / Registration Number

② Bill To

Customer / Company Name

Phone

Billing Address

Tax ID / GSTIN (optional)

PO / Reference Number

Place of supply (state and code)

③ Tax Invoice Details

Tax Invoice Number

Currency

Invoice Date

Payment Terms

④ Line Items

Description	HSN/SAC	Qty	Unit	Rate	Disc %	Amount

⑤ Discount & Tax

Overall discount (applied after line discounts, before tax)

Taxes (add one or more — GST, VAT, sales tax, custom)

Prices entered above are tax-inclusive

⑥ Payment Details (optional)

Bank Name

Account Name

Account Number

IFSC / Sort Code

SWIFT / IBAN

Other payment instructions (UPI ID, PayPal link, etc.)

⑦ Notes & Terms

Note (shown on the tax invoice)

Terms & Conditions (shown on the tax invoice)

Internal Note (never shown on the document)

⑧ Template & Status

Accent Color

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Status watermark (optional)

TAX INVOICE

Bill To

Description	HSN/SAC	Qty	Rate	Amount

Notes

Terms & Conditions

Nothing you type here is uploaded — the whole tax invoice, calculations and PDF are generated in your browser only. Your draft is kept in this browser's local storage, not on a server.

What is a tax invoice?

A tax invoice is the document a GST-registered supplier issues for a taxable supply. It is the buyer’s proof for claiming input tax credit, so a missing field can cost your customer the credit and you the customer.

For goods, the invoice is issued before or at the time of removal or delivery. For services, it is issued within 30 days of supply (45 days for banks and financial institutions).

What a tax invoice must show

Your name, address and GSTIN.
A consecutive invoice number of up to 16 characters, unique for the financial year (letters, numbers, “-” and “/”).
Date of issue.
Buyer’s name, address and GSTIN if registered. For an unregistered buyer with a taxable value of ₹50,000 or more: name, address, delivery address and the state name and code.
HSN code for goods or SAC for services: 4 digits up to ₹5 crore annual turnover, 6 digits above.
Description, quantity and unit, total value, discount and taxable value of each item.
Rate and amount of CGST and SGST (or UTGST) for an in-state supply, or IGST for an inter-state supply, plus any cess.
Place of supply with the state name, for inter-state supplies; delivery address if it differs.
Whether tax is payable on reverse charge.
Signature or digital signature of the supplier or an authorised person.

CGST and SGST or IGST?

If the place of supply is in your own state, split the tax into CGST and SGST (for 18%: 9% + 9%). If it is in another state, charge IGST at the full rate. The maker starts with CGST 9% and SGST 9%; for an inter-state sale, remove them and add one IGST 18% line.

Copies: for goods, issue the invoice in triplicate (original for the buyer, duplicate for the transporter, triplicate for you); for services, in duplicate.

Above ₹5 crore of annual turnover, B2B invoices must also be reported as e-invoices to get an IRN and QR code. A PDF from this page is not an e-invoice.

Common mistakes

Gaps or repeats in the invoice series, or a series restarted mid-year.
Charging CGST/SGST on an inter-state sale (or IGST on a local one). The buyer cannot take the credit and you pay again.
Missing or 2-digit HSN codes on B2B invoices.
Leaving out the buyer’s GSTIN, which keeps the sale out of their GSTR-2B.

Who uses this format

Make every tax invoice in Rebota

In Rebota the invoice numbers itself in one series per GSTIN and financial year, works out CGST/SGST or IGST from the place of supply, prints HSN and your registration, connects to the e-invoice and e-way bill systems, and lands in receivables and your GST returns. No retyping into a second system.

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Frequently Asked Questions

Is this GST invoice format valid?▾

It includes every field Rule 46 of the CGST Rules lists for a tax invoice. Whether a particular invoice is valid depends on what you enter: a correct GSTIN, a consecutive number, the right HSN and the right tax type for the place of supply.

Can I use this for e-invoicing?▾

No. An e-invoice needs an IRN from the government Invoice Registration Portal, which only software connected to it can get. If your turnover is above ₹5 crore, use e-invoicing software for B2B invoices.

Do I need a signature on a GST invoice?▾

Yes, a signature or digital signature of the supplier or an authorised representative is one of the listed particulars. An e-invoice with a valid IRN is treated as signed.

How many HSN digits do I need?▾

Four digits if your annual turnover is up to ₹5 crore (mandatory on B2B invoices) and six digits above ₹5 crore.