Employee Cost Calculator

Know what a new hire really costs before you make the offer.

Monthly gross salary

₹

Basic as % of gross

Employer PF

Insurance & other benefits (per month)

₹

Overheads per employee (seat, laptop, software, per month)

₹

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How to use the Employee Cost Calculator

Enter the monthly gross salary you plan to offer.
Set basic as a share of gross and how PF is calculated.
Add benefits and per-head overheads such as workspace, equipment and software.

Formula used

Cost = Gross + Employer PF + Employer ESI + Gratuity + Benefits + Overheads

Employer PF = 12% × basic (capped at ₹1,800 if the wage ceiling applies); ESI = 3.25% × gross when gross ≤ ₹21,000; gratuity = 4.81% × basic.

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Employee Cost Calculator — FAQs

How much does an employee really cost?▾

Typically 1.2 to 1.4 times gross salary once statutory contributions, gratuity, insurance and workspace costs are included.

When does ESI apply?▾

ESI applies to employees earning up to ₹21,000 a month gross (₹25,000 for persons with disability) in covered establishments. Employer pays 3.25% and employee 0.75%.

Why 4.81% for gratuity?▾

15 days' wages per year divided by 26 working days and 12 months equals 15/26/12 ≈ 4.81% of monthly basic.

How to use the Employee Cost Calculator

Formula used

Employee Cost Calculator — FAQs

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